Profile setup required
You must change your password and add your email address before you can submit any leave or call requests. Go to Account Settings to complete setup.
Request Time Off
Select dates to request vacation or days off.
Click dates to select vacation (7-day blocks: Mon–Sun or Sat–Fri).
Click dates to select professional leave days (any days, max 10/academic year). Enter a label for each contiguous block.
Click dates to select unpaid leave days. A justification comment is required. Requires admin approval.
Click a date to mark as your Personal Day (1 per year).
Select your call type, then click a Saturday to request that weekend call slot. You may request at most per month and total per year.
Now click a Saturday on the calendar to request call. Click again to remove.
Select North or South above first.
| Date(s) | Type | Status | Action |
|---|---|---|---|
|
Approved — cannot self-withdraw
|
Conflict Resolution
When a chief resident requests an explanation regarding a scheduling conflict involving your vacation request, it will appear here. Please respond with your reasoning.
Manage Residents
| Name | Role (PGY) | Username | Rotations | Call Pool | Actions |
|---|---|---|---|---|---|
Send Message to Resident
Pending Action Required
Review vacation overlaps, rule violations, and auto-approve clean requests.
| Status | Resident | Date | Type | Reason Flag | Actions |
|---|---|---|---|---|---|
| Needs Review Reviewed by Chief With Chief | Manual Review Required |
Clean — Auto-approvable
Resident Note:
Chief Recommendation:
|
Waiting for chief…
|
Base Schedule Events
Manage Craniofacial Call dates and Mandatory Events (Vacation Blackouts).
| Date | Type | Target Roles | Name | Action |
|---|---|---|---|---|
| - |
Craniofacial Call — 6-Week Pattern Generator
Select which days within the 6-week repeating cycle have CF Call, enter the cycle start date, and generate all entries automatically.
| Week | |
|---|---|
Weekend Call Schedule
Saturdays only — North + SouthTypically generated once per academic year (July – June). Assigns residents from the Junior call pool to North and South slots based on their call requests and equity rules.
Call Load Summary
| Resident | Total | North | South (CF) | South (Reg) | Off Violations |
|---|---|---|---|---|---|
Above average Below average
| Date | North | South |
|---|---|---|
Weeknight Call Schedule
Sun–Fri — South Call onlyTypically generated per rotation block or month. Requires an existing Weekend schedule for the same range. Assigns Junior residents to South Call based on equity and requests.
| Date | Night Float (North) | South Call |
|---|---|---|
Email Notifications
Configure SMTP to send notification emails to residents and the admin account.
Admin Notifications
Database Backups
Automatic daily backups, kept for 7 days. You can also create a manual backup or restore from any saved backup.
| Created | File | Size | Action |
|---|---|---|---|
Export
Export the full database for backup or transfer, or download a calendar view as an Excel workbook.
Database Export / Import
The exported .db file contains all residents, rotations, requests, schedules, and settings. Upload it to another instance to fully restore this database.
Calendar Export (Excel)
Generates a month-by-month calendar workbook showing rotations, leave, call assignments, and base events for all residents.
Danger Zone
Permanently delete all scheduling data (requests, rotations, schedules, base schedule events, and notifications). Resident accounts and system settings are preserved.
"Clear Call Assignments" removes deployed call calendar entries only — saved schedule drafts are kept. "Delete All Leave Requests" removes all approved and pending vacation, personal day, professional leave, and unpaid leave without touching call data or rotations.
Vacation Committee
Add email addresses of vacation committee members. They will receive all admin notification emails alongside the primary admin address.
Residency Directors
Director accounts have read-only portal access to the global calendar and reports.
| Name | Username | ||
|---|---|---|---|
Saved Schedule Drafts
Preview, deploy, or delete named schedule drafts generated from the Run Algorithm tab.
| Resident | Total | North | South (CF) | South (Reg) | Off Viol. |
|---|---|---|---|---|---|
Pending Call Changes
| Resident | Current | After |
|---|---|---|
Resident Feedback & Feature Requests
Feedback submitted by residents, newest first.
Reports
Download summary reports for administrative review.
Weeknight Call Schedule
Sun–Fri — South Call onlyRequires an existing Weekend schedule for the same range. Assigns Junior residents to South Call based on equity and requests.
Pending Call Changes
| Resident | Current | After |
|---|---|---|